Run payroll to ensure net payments to staff and your HMRC bill go out automatically.
Before you begin
Note: HiBob is not responsible for missed payments. As the employer, you are responsible for ensuring employees, AOE, and HMRC are paid on time.
- To create or edit a payroll, see Create a payroll through pay schedule settings.
- To prepare your employees for payroll, see Ready your employees for payroll.
- To set up automatic payments, see Modulr integration and AccessPay integration.
- To set up a two-factor authentication process for payroll, see Confirm payroll with two-factor authentication.
How to run payroll with automatic payments
Note: Ensure your integration is set up correctly. To learn more, see Modulr integration and AccessPay integration.
- From the left sidebar, select Payrolls.
- Select the relevant payroll draft.
- Click Review in the top right corner to view the Payroll summary.
Note: If employees have an upcoming negative net pay, the Payroll summary may not be accurate. If this is the case, check Payments from the left sidebar to view your account balance.
- If you have an approval flow in place, click Submit for approval.
- Once you're happy with the payroll figures in the Payroll summary, click Confirm payroll.
- In the Authorise payments pop-up, click Confirm.
Note: For a payment to be considered successful and the payroll marked as paid, triggering reports and payslips, 80% of individual payments must be successful.
- Changes can be made to payroll while the status is Pending in the Payments section. To learn more, see Getting started with Payments in UK Payroll.
- Check for any rejected payments in the Payments section. The reason for each rejection will be shown. You are responsible for resolving any issues (e.g., invalid bank details). After correcting the issues, please retry the payment submission in the Payments section.
Notes:
- For Modulr users: If you edit a submitted payroll, the payments will be cancelled in Modulr. New payments will be submitted when the payroll is re-confirmed.
- If you're using AccessPay for payments, you cannot edit submitted payrolls after the Confirm by date (two days prior to the pay date). However, if there’s an error message or a Needs attention status against a payment or an employee, you can update the incorrect information and then re-try the payment in the Payments tab.
How to run payroll without automatic payments
If you want to use UK Payroll to confirm payroll but not to pay your employees, you can opt to run payroll without automatic payments.
Note: If you run payroll without automatic payments, you are responsible for making payments to your employees and HMRC directly.
- From the left sidebar, select Payrolls.
- Select the relevant payroll draft.
- Click Review in the top right corner.
- If you have an approval flow in place, click Submit for approval.
- Once you're happy with the payroll figures, click Confirm payroll.
- In the Authorise payments pop-up, click Confirm payroll without automatic payments.
- Click Yes, I confirm UK Payroll will not make any payments.
FAQs
When are Attachment of Earnings Orders payments processed?
If AEOs are present in a payroll, they will be sent independently at their scheduled dates.