If you've made an error in an employee's pay, you can add an overpayment or underpayment to the next payroll cycle. Additionally, you can make manual payments outside of payroll.
Note: As UK Payroll is a live platform, submitted payrolls can't be re-run. This is because tax code and student loan updates are applied automatically to an open payroll. If you re-run a payroll after it has been submitted, the employee's net payments could change.
How to correct an overpayment
Correct an overpayment by adding a gross deduction to the next payroll cycle.
- From the left side bar, navigate to Payrolls.
- Select the current payroll cycle.
- Select the relevant employee.
- Click Add pay item > - Gross deduction.
- Select Custom gross deduction from the drop down menu.
- Give the gross deduction a descriptive title and enter the amount. Toggle Pensionable if the gross deduction isn't pensionable.
- Click Add gross deduction.
The gross deduction will now appear on the employee's payslip preview.
How to correct an underpayment
Correct an underpayment by adding a gross addition to the following payroll or by paying a net advance.
Add a gross addition
- From the left side bar, navigate to Payrolls.
- Select the current payroll cycle.
- Select the relevant employee.
- Click Add pay item > + Gross addition.
- Select Custom gross addition from the drop down menu.
- Give the gross addition a descriptive title and enter the amount. Toggle Pensionable if the gross addition isn't pensionable.
- Click Add gross addition.
The gross addition will now appear on the employee's payslip preview.
Pay a net advance
See Apply a Net Advance to an employee payslip.
How to make a manual payment outside of payroll
If an active employee needs to be paid ahead of payday, you can pay them through UK Payroll.
- Calculate the Net payment due. To learn how to calculate a Net Advance, see Apply a Net Advance to an employee payslip.
- Add a Net Advance to the employee's payslip. To learn how, see Apply a Net Advance to an employee payslip.