Add one-off pay items

Adding pay items to employee payslips allows you to adjust pay as necessary when paying bonuses, sick pay, parental pay, and more.

Before you begin

There are a number of predefined recurring Pay items that can be added to employee payslips. If the pay item you require isn't on the predefined list, create a custom pay item.

How to add one-off pay items to employee payslips

1. From the left side bar, navigate to Payrolls.
2. Select the relevant draft payroll.
3. Select the relevant employee.
4. Click Add pay item.
5. Select the pay item type (+ Gross addition, + Net addition, - Gross deduction, - Net deduction).
6. Select the Type of addition. Your custom pay items are listed at the bottom of the drop down menu.
7. Enter the Amount. Some pay items will also have a Pensionable or Payrolled Benefit in Kind option, which you can toggle on if applicable.
8. Click Add [pay item type].

How to bulk add pay items

If you need to process one-off pay items for multiple employees, you can import the pay items as a XLSX, XLS, or CSV file.

1. From the left side bar, navigate to Payrolls.
2. Select the relevant payroll draft.
3. Click Actions in the top right corner.
4. Select Import pay items.
5. Click Select file to use the file navigator, or drag and drop your file into the screen.
6. Select the correct header row.
7. Once headers are confirmed, the column headings will begin matching automatically, which you can confirm by clicking Confirm mapping. If you have any columns that are unable to be matched, select the correct option from the dropdown menu.

8. To quickly validate the data, toggle on Show only rows with errors. You can then validate the data at the row or cell level.

   Note: Rows with errors will be ignored.

9. If you are ready to submit, click Yes.

FAQs

What columns do I need if I'm uploading a pre-populated file?
The headings required are: Employee ID, Type, Title, Pensionable, and Amount. 

Tip: If you choose to use your own headings, UK Payroll will automatically try to match your headings, so try to choose similar or easily identifiable headings.

Can I import pay items for an employee who has previously been terminated?
Yes. To do this, enable a Payment After Leaving (PAL) payslip for them first. Once enabled, you can include their payment on the upload file or through manual entry as normal.