Set up enhanced sick leave

Set up and assign enhanced sick leave policies to relevant employees to automatically calculate the correct amount of sick pay due.

Before you begin

You can set up an enhanced sick pay policy on a calendar year or rolling 12 month basis.

• Calendar year - One calendar year from the policy effective date. 

• Rolling 12 months - A continuous time frame that spans the most recent 12 consecutive months, moving forward day by day.

  Note: Rolling balances are calculated from the first day of a sick leave instance. The balance will only renew during the first day of the following sick leave.

How to set up an enhanced sick pay policy

1. From the left sidebar, navigate to Settings > Company > Policies.
2. Click Create new policy.
3. Select Enhanced sick pay.
4. Enter the Policy effective date and Policy name.
5. Mark the radio button next to your preferred calculation method, Calendar year or Rolling 12 months.
6. Enter the Sick leave year start date.
7. Enter the Stages of sick leave, with the number of Days and the correct pay (Full pay, Percent of pay, and Percent of pay + SSP). Add as many stages as needed. If you have selected Percent of pay or Percent of pay + SSP, enter the percentage amount.
8. Click Create policy.

How to assign an enhanced sick pay policy to an employee

Note: When you assign an enhanced sick pay policy to an employee, it will only show the latest active policy selected. You will not be able to view historical enhanced sick pay policies.

1. From the left sidebar, select Employees.
2. Select the relevant employee.
3. Navigate to the Absences tab.
4. In the Enhanced sick pay policy tile, click Add.
5. Select the correct enhanced sick pay policy from the Policy dropdown.
6. Click Save and apply.

How to change an employee's enhanced sick pay policy

1. From the left side bar, select Employees.
2. Select the relevant employee.
3. Navigate to the Absences tab.
4. In the Enhanced sick pay policy tile, click Edit. 
5. The past policies are listed under Policy, with the Date assigned.
6. To change the holiday pay scheme, select a new Policy from the dropdown menu. Then, select an Effective date.

7. To remove a policy, click the three dot menu > Remove scheme to the right of the relevant pay scheme. 

   Note: Deleting a historic enhanced sick pay policy will recalculate absence entitlement and may impact the employee's pay. 

8. Click Save and apply.