1. UK Payroll
  2. Reports & HMRC Documents
  3. Reports & HMRC Documents

Send P60s

You must send a P60 to each employee at the end of each tax year, as proof of the tax they've paid on their salary that year.

P60s.png

Before you begin

Before sending off P60s to your entire staff, we recommend that you complete some final checks to ensure all of your employee's data is correct.

  • Check that all employee details entered into UK Payroll are up-to-date and correct.
  • Check that all P45 data entered into UK Payroll is correct.
  • Check that all leavers have been terminated in UK Payroll.

You can also check individual P60s before they are sent.

  1. From the left menu, click to Employees.
  2. Select the relevant employee profile.
  3. Click Actions > Download P60 for the relevant year.

How to send P60s

At the end of the tax year, a banner will appear in Overview to alert you that P60s are ready to send.

P60 Notification.png

 

  1. Click on the banner, or navigate to Documents > P60s from the left side bar.
  2. Click Send P60s to distribute the P60s to your eligible employees for the tax year that has just finished. The P60 is sent to the employees' email, password-protected, and to their Shared Docs folder in Bob. To learn more about P60 passwords, see Employee payslip, P45, P60, and P11D passwords.

  3. Note: If the Shared Docs folder name is customized, the P60 will still appear in that folder.

  4. If you want to download P60s from previous years, click Request files to the right of the relevant tax year.

Note: To ensure compliance, UK Payroll will automatically send P60s to any outstanding recipients on 14 May.

FAQs

Why hasn't a P60 been produced?
P60s aren't produced if:

  • The first live payroll processed in UK Payroll is for the first period of a new tax year. In that instance, P60s for a previous tax year would need to be produced by whoever processed the final payroll of the tax year.
  • An employee isn't both in employment and paid on 5th April. Anyone who has a leave date before 5th April will not receive a P60 and their pay information for the year for this company will be on their P45.
  • An employee hasn't been paid via UK Payroll on or before 5th April. This employee will not receive a P60 as there are no earnings in the previous tax year to report on a P60.

Attempting to generate P60s in these scenarios will result in download errors, as there is no P60 to generate.

Why can't I see the P60?
We recommend viewing P60s using Google Chrome and Adobe Acrobat.

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