Enter Actual Payments and Variable Pay in Bob

Enter an employee’s actual payments and variable pay into Bob so they automatically sync to UK Payroll.

Get the most out of Bob

• Ensure accurate and comprehensive payroll processing that reflects all forms of employee compensation by automatically syncing any Variable pay and Actual payments made in addition to a regular salary. 
• Keep Bob as the ultimate source of payroll truth, eliminating confusion around performance bonuses, awards, and other one-off pay items. 

Before you begin

To learn how to set up this sync between Bob and UK Payroll, see How to sync pay items from Bob.

How to enter Variable Pay in Bob

1. From the left menu, navigate to Org > People and select an employee’s profile.
2. Click the pencil icon in the top right corner of the Payroll category.
3. To enter variable pay, select the Variable Pay tab in the table and click Add new row. 
4. Enter the Effective date.
5. Select the Variable type (Bonus, Executive bonus, or Commission) from the dropdown menu.
6. Enter the Amount and select the correct currency from the dropdown menu.
7. Select the Pay period (Monthly, Annual, Quarterly, Half-Yearly) from the dropdown menu.
8. You can also enter the End date, % Company, % Department, % Individual, and Reason.
9. Click Add.
10. Then, navigate to UK Payroll. From Bob products, click Payroll > UK Payroll.
11. In UK Payroll, click Manage pay items in the notification on the Overview page.
12. Create the missing pay items. To learn more, see Create a pay item in UK Payroll.

How to enter Actual Payments in Bob

Note: When Actual Payments are synced from Bob, they will be matched by exact name with the corresponding One-off pay item in UK Payroll.

1. From the left menu, navigate to Org > People and select an employee’s profile.
2. Click the pencil icon in the top right corner of the Payroll category.
3. To enter an actual payment, select the Actual Payments tab in the table and click Add new row.
4. Enter the Payment Date.
5. Select the Payment type (Bonus, Executive bonus, or Commission) from the dropdown menu.
6. Enter the Amount and select the correct currency from the dropdown menu.
7. You can also note the Reason. 
8. Click Add.
9. Then, navigate to UK Payroll. From Bob products, click Payroll > UK Payroll.
10. In UK Payroll, click Manage pay items in the notification on the Overview page.
11. Create the missing pay items. To learn more, see Create a pay item in UK Payroll.

FAQs

How far back will Actual payments sync from Bob?
Actual payments entered into Bob up to one month prior will sync to UK Payroll.