UK Payroll automatically backdates pay entered up to three months before.
Before you begin
If you would like to understand more about how to calculate prorated salary to determine the amount of backdated pay applicable, please see Prorated calculations guide.
How to backdate pay
- From the left menu, navigate to Employees and select the relevant employee.
- Select the Compensation tab.
- Click Add salary or base rate.
- Select Add salary or base rate, then Continue.
- Select Add salary or Add base rate, then Continue.
- Enter the new amount, then Save and continue. UK Payroll will calculate and show the backdated amount.
- If you are happy with the current work pattern, select No. This can be edited later.
- If the work pattern needs to be changed, select Yes and mark the relevant option (standard company work pattern, set days each week, or no set work pattern). For more information, see Set work patterns. Click Save and continue.
- Click Save and continue.
FAQs
How far back can I backdate pay?
Pay can be backdated up to three previous months. For example, if you update a salary on November 1st with the effective date of August 1st, UK Payroll will automatically backdate the pay.
If you require backdating earlier, you must do so manually by using the pay items feature to include a gross addition or deduction to the relevant employees pay. To learn more see, Add one-off pay items.
How far back can I backdate pay items?
Pay items can be backdated up to one previous month. For example, if you update a pay item on November 1st from any time in October, UK Payroll will automatically backdate the pay item.