Rehiring employees

If an employee is terminated, they receive a P45 and are reported to HMRC as a leaver. Therefore, if they later return to your employment, you will need to add them to the payroll as a new starter.

Before you begin

UK Payroll requires each employee to have a unique email address. Therefore, before adding the rehire as a new starter, you must change the email address on their terminated record to a placeholder/dummy email address. 

How to add a rehire in Bob

If your integration with Bob is set up, you can rehire an employee in Bob. The employee's information will sync to UK Payroll.

1. From the employee's profile in Bob, select Actions > Change work status > Rehire. Ensure you select a new hire template that includes the Employee ID in the Work section. To learn more, see Set up a new hire flow.

   Note: To sync correctly with UK Payroll, you must give the rehired employee a new Employee ID. The rehired employee must also have a unique email address.

2. Complete the new hire flow. To learn more, see How to rehire an employee.
3. Ensure the tax settings are correct. To learn more, see Enter employee tax details in Bob.
4. If applicable, record the employee's continuous service date to preserve any benefit entitlements. To learn more, see Record continuous employment.
5. Confirm that leave accruals and system access are correct. Any gaps in employment will appear in the employee's Lifecycle history. 

How to add a rehire manually in UK Payroll

1. Select Employees from the left sidebar.
2. Click on Terminated at the top of the page.
3. Select the relevant employee.
4. In the General tab, update the email address to a dummy address, e.g. "name@example.com."
5. Click Save changes.

You can now add the rehire as a new starter. To learn more, see Add an employee.

Note: You will have to allocate a previously unused Employee ID when adding a re-joiner as a new starter.